Executive Assistant
ZIVA
Franco da Rocha, SP - há 59 minutos
Descrição do trabalho
About the Role

ZIVA is working with a purpose-driven organization that supports nonprofits and socially-minded businesses in expanding their impact. We’re looking for a proactive, personable, and highly organized Executive Assistant to support the Leadership Team and help keep day-to-day operations running smoothly.

This is a dynamic opportunity to join a mission-driven team that amplifies the good already happening in the world. If you're a self-starter with strong communication skills and a passion for making a difference, this might be the perfect fit for you.

✅ Key Responsibilities
  • Manage our project management system (Monday.com) to keep the team on track
  • Collect monthly impact data and prepare close reports for clients
  • Create monthly client reports and invoices
  • Assist clients in obtaining top-level accreditations with Charity Watchdog organizations
  • Support CRM data entry and management (e.g., Givebutter, Salesforce)
  • Manage communications pipeline: social media, blog posts, newsletters
  • Support nonprofit deliverables, project tracking, and research as needed
  • Represent the team with professionalism, warmth, and reliability
  • Conduct research and provide ad-hoc support for internal projects


🧠 Qualifications

Must-Haves:
  • A good human who wants to use their skills to make the world better
  • Fast learner, problem solver, and hard worker
  • Ability to work independently and take initiative
  • English Fluent Level.


Proficiency in:
  • Google Workspace (Docs, Sheets, Slides, Calendar)
  • Excel/Google Sheets (formulas, charts, sorting, light analysis)
  • CRM platforms (e.g., Salesforce, Givebutter)
  • Social media platforms (LinkedIn, Instagram)
  • Experience with light graphic design tools (e.g., Canva)
  • Excellent written and verbal communication
  • Strong attention to detail and time management
  • High level of professionalism and emotional intelligence


Bonus Points If You Have:
  • Experience supporting consulting teams or creative entrepreneurs
  • Familiarity with website design tools (e.g., Squarespace, WordPress)
  • Experience using email marketing tools (e.g., Mailchimp)


What we offer, in return:

📍 100% Remote

🕒 Part-time, 20h to 30h weekly (with potential to grow into full-time in the future)

Competitive Pay - in $USD | Flexible schedule